Step 1
Submit an expense
Enter the date, category, amount, and purpose, then submit. Adding a receipt note — like a card statement or an invoice reference — speeds up approval.
Internal expense reports · ClearClaim
Expenses, done on one screen
Enter the date, category, amount, and purpose, and you're done. Track admin approvals and monthly, per-category totals all in the same place. No more spreadsheet wrangling or paper sign-offs.
How it works
Three steps from submission to settlement
No complex approval chains — just what teams actually need. Submitters file a report in a few fields, admins clear the queue in one pass, and finance owners lift the numbers straight from the monthly summary screen.
Step 2
Admin approval
An owner reviews each item in the queue and approves or rejects it. When rejecting, they leave a note so the submitter knows exactly what to fix.
Step 3
Monthly settlement
Approved expenses roll up automatically by month and category. Pending and rejected items are excluded, so you see only what's actually payable — closing the books gets far easier.
Why ClearClaim
One home for scattered expenses
Receipt photos traded over chat, spreadsheets everyone fills in their own way, sign-offs no one can trace. ClearClaim connects submission, approval, and roll-up into a single flow, saving time for owners and submitters alike.
Submit from anywhere
Open a browser on desktop or mobile and file right away. No app install, no login — log a cab fare or a lunch on the spot, even while you're out of the office.
Real-time status
See at a glance whether your expense is pending, approved, or rejected, right in the list. No more pinging an owner to ask, 'Has this been processed yet?'
Automatic categorization
Sort spend into seven categories — meals, travel, supplies, client entertainment, training, lodging, and other. The monthly summary shows exactly where the money went.
Approval history preserved
Who approved or rejected what, when, and with which note — it's all kept on record. Use it directly as evidence during audits or settlement reviews.
Receipt notes
Capture details like whether a card receipt is on file or an invoice has been issued, right alongside the expense. No scrambling for backup documents later.
Month-end made easy
Expenses are grouped automatically by spend date within the same month and totaled for you. No re-typing numbers on closing day.
A screen for every role
For the people using it and the people managing it
Submitters use the submission screen and the list; admins use the review queue and the monthly summary. Each role gets its own screen, so nobody gets in anyone's way.
Submitter view
Enter the expense details and submit, and it's logged as pending. Track the status of everything you've filed right from the list.
Admin view
Review pending submissions in the queue and approve or reject them. Leave a review note and the reason is passed back to the submitter. Wrap up settlement with the monthly summary.
Frequently asked questions
Common questions
The questions operations owners ask most before rolling this out.
Yes. Any team member with the link can file an expense right away, no sign-up required. Submitters enter their own name, which keeps things fast for internal use. It's built for an in-house tool that doesn't need to be public.
Submit an expense
New expense report
Enter what you spent. Once you submit, it's logged as pending and an admin picks it up in the review queue.
Submission list
All expense submissions
Shown newest first. Track progress by status.
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Stop putting off your expenses
Submit now and an admin picks it up in the review queue. Month-end gets a whole lot lighter.